Practical Uses for Layout Designs

In wrapping up our Design Layout series, we wanted to provide useful reasons why we so strongly endorse the use of Social Tables to see your event unfold!

Besides the practical use of spacial placement – layout designs can be helpful for so many other reasons.  The 2-D and 3-D renderings that Social Tables provides are instrumental in event planning from beginning to end.  Below are just a few of the most popular reasons clients love the use  of our layout designs:

1) Seating Chart Assignments

2) Vendor Setup Instructions — vendors are able to more easily know where placement of items go which eliminates headaches and last minute changes

3)  Service Guide — provides a guide for your service staff in delivering plated dishes and specialized service to VIP guests

4) Vendor Input and Management — allows all vendors to see the vision of the event and to provide input prior to the day-of set up

5)  Increases clear communication among all parties which increases efficiency — the layout is available and therefor everyone is on the same page, limiting questions and instructions

6)  Helps justify budget – once you can visually see where your money is going, it puts every purchase in to perspective

The list could be endless but one thing is for sure — Social Tables provides a better guest experience and eliminates the headaches that so many brides and event planners share.  We can promise you won’t regret seeing your event rendered!

Using Social Tables – 3D Renderings

For the second installment in our Social Tables series, we will take the 2-D layout images and transform them into 3-D. Having a 3-D image allows you to visualize what the event will truly look like upon entering the tent.  Often we find that this is when revisions are made as seeing space in 3-D form is much different than viewing tables on paper.  The best part is that it’s not too late at this point in the planning to make these revisions.  With Elite Tent Rentals, you have up until 10 days prior to your event to add or subtract from your order as well as to change your tent needs!  Keep in mind, that we need to have the inventory to accommodate these requests but the use of Social Tables catches these changes much sooner in the process. The images below show a true depiction of the layouts that we previously made for a 100 guest, sit-down event.  The 3-D renderings feature a tent over a round table layout as well as a layout with 8-foot banquet tables.

Our software allows you to do walk-throughs of the event and viewings from all angles of the room.

In our final blog in the series, we will talk about the next steps and how brides and event coordinators can maximize the layout through Social Tables for more than just visual spacing.

Social Tables – Using our Design Software

One of the amazing advantages of using Elite Tent Rentals for your event is the ability to see your event layout before the day of the event. We are proud to be able to offer a service that allows you to look at your vision as it unfolds. Through the use of Social Tables, we are able to put together a floor plan that can be emailed to you directly and is editable throughout the planning process.

The first step in the layout process is gathering information about the day.  I like to refer to it as your “wish list”.  This information includes how many guests you plan on inviting, what kind of tables you have them seated at, what other items you envision having under the tent and the aesthetic that you want to achieve that day.  Based on that information, we begin to render a layout that fits these wishes.

As an example, for an event hosting 100 guests plus a dance floor, DJ and a bar area – a simple layout has been put together showing both the use of banquet tables vs round tables.  This layout allows you to conceptualize the day and how it will flow under the tent from an aerial view.   The template is only a starting point.  Changes and revisions can be made easily to enhance your vision of the day.

Having a snapshot of the layout is not only great for visualizing your use of space — this snapshot can also be a guide for wedding coordinators, servers, vendor setup instructions and even seating charts.

In our next blog post, we’ll be discussing the next step in the rendering process.  Taking the 2-D image – adding a tent – and viewing it as a 3-D image.

Popular wedding layouts

We always get asked questions about the best table, chair and dance floor layout for different sized tents from brides and grooms. So, we thought we would post a few of our favorites to get the creative juices flowing. We can use these as a starting point for your wedding – or we are happy to customize something! Just let us know.

40×60 with mix of rounds and banquet tables, dance floor, DJ table and buffet lines ~ 180 guests

180 guest layout with rounds and banquet tables

40×80 with King’s Table, mix of banquet and round tables, buffet lines and sweetheart table (SH) ~ 240 guests

40×80 with King’s Table

40×80 with a mix of banquet and round tables, buffet lines and head table ~ 275 guests

40×80 with a mix of banquet and round tables, buffet lines and head table ~ 275 guests

40×100 with a mix of banquet and round tables plus buffet lines, bar and head table

40×100 with a mix of banquet and round tables plus buffet lines, bar and head table

40×100 with a mix of banquet and round tables plus head table, DJ, dance floor and cocktail tables

40×100 with a mix of banquet and round tables plus head table, DJ, dance floor and cocktail tables